After School Class Proposal

Thank you for your interest in providing an After School class or club at St. Thomas School.


Proposal forms must be completed in their entirety before they will be considered. Deadlines for receipt of class proposals are as follows:

  • Fall Season deadline is August 3, 2018
  • Winter Season deadline is November 16, 2018
  • Spring Season deadline is March 8, 2019

After School Program Seasons

St. Thomas School (STS) runs 3 After School Program seasons. Instructors have the flexibility to run their classes every week of the season or to select specific weeks. Season dates for 2018-2019 school year are:

FALL SEASON - 9/10-12/7 - 12 WEEKS

No Classes Thanksgiving Week (11/19-23)

WINTER SEASON - 1/7-3/29 - 11 WEEKS

No Classes Mid-Winter Break (2/18-22)


Fees & Payment

Class fees are determined by the instructor’s required income, their STS employment status, equipment or supplies required, and class structure. Instructors are paid according to STS normal payroll processes at the completion of each Season.

All expenses for the class are the responsibility of the instructor(s).

Course Approval

You will be notified regarding approval of your course. Once approved, we will provide an agreement that outlines our mutual responsibilities and financial details. We may require some modifications (description, enrollment, dates, etc.).

Background Check

All instructors are required to submit necessary paperwork and complete a background check, along with submitting a processing and application fee of approximately $110.00. This is a non-refundable fee regardless of the outcome of the background check. This is not required for current instructors who have already undergone a background check by St. Thomas School as part of the hiring process.

Program Standards

STS sets high standards for its After School Classes. Instructors are expected to be familiar with the Facilities Guidelines (provided by the School), which include emergency procedures, general rules, and an overview of the campus. Instructors are expected to be professional and set a learning climate that reflects the School's Guiding Principles. Respect for one another and the campus are paramount, while providing children with opportunities for exploration and discovery. Students will be escorted to the class location at the end of the school day, but instructors are responsible for remaining with students and personally supervising student pick up at dismissal. This includes communicating with parents, managing behavior, and insuring the safety of all participants.

Words of Wisdom

  • Plan carefully. Like any business enterprise, you should carefully consider your own expenses, staffing, expectations, size of courses, number of courses, level of interest, etc.
  • Carefully consider the age range. Programs for a narrower group of ages help with keeping instruction developmentally appropriate. St. Thomas School will work with you to set the appropriate age range and ratios to ensure the success of your program.
  • Pay attention to minimum and maximum enrollment numbers. St. Thomas School recommends a maximum ratio of 1 adult for every 15 students. Contact us if you have questions regarding this recommendation.
  • Consider how to set expectations for behavior, participation, collaborative work, etc. from the onset.
  • An exciting, compelling description and course title helps programs fill to capacity. It is better to limit space and build a sense of anticipation, than to offer too many options or sessions.
  • Questions? Need support or have concerns? Please contact Director of Special Programs and Student Life, Blair Griffin